Managing your time efficiently is one of the most valuable skills a business owner can develop. If you’ve ever wondered where your hours disappear, you’re not alone. Many entrepreneurs struggle with time management, which often leads to burnout or wasted effort. Fortunately, there’s a simple solution. Toggl, a free time tracking app for business owners, can help you organize your workload, boost productivity, and make smarter business decisions.

Over the years, tracking my time has completely transformed the way I work. Not only has it helped me stick to a 20-hour workweek, but it has also allowed me to maximize efficiency and pinpoint areas where I could outsource or eliminate tasks. In this post, I’ll walk you through exactly how I use Toggl and why you should consider using it too!

Why I Started Tracking My Time

At first, I didn’t think much about tracking my hours. Like many business owners, I assumed I had a good sense of how I was spending my time. However, as my business grew, I realized I needed a clear and accurate picture of where my hours were actually going.

Once I started using Toggl, I quickly discovered that certain tasks were taking much longer than expected. In some cases, I was spending far too much time on admin work instead of focusing on activities that actually generated revenue. At the same time, I noticed that other parts of my business—such as content creation and product development—weren’t getting as much attention as they should.

Because of this, I made a few critical changes. By identifying inefficiencies, I was able to streamline my workflow, delegate low-priority tasks, and focus more on what truly mattered. Now, I feel more in control of my schedule than ever before!

Getting Started with Toggl

If you’re ready to take control of your time, the first step is to create a free Toggl account. Once you sign up and log in, your dashboard will be empty. But don’t worry—that’s completely normal!

From here, setting up your time tracking is quick and easy. Follow these simple steps:

1. Start a new time entry
2. Describe what you’re working on
3. Select a project category
4. Click the timer to begin tracking

To make sure I never forget to track my time, I’ve set Toggl as my browser’s homepage. That way, every time I open my laptop, I’m reminded to log my hours. This small habit keeps me accountable and prevents me from accidentally working longer than planned.

Organizing Your Time with Projects

Once you start tracking your hours, it’s helpful to organize your tasks into projects. One of the best features of Toggl is that it allows you to categorize your work, making it easy to see where your time is going.

For example, I separate my time into the following categories:

• Content Creation – YouTube, Instagram, blog posts, emails
• Admin Tasks – Emails, customer support, finances
• Product Development – Course creation, launching offers
• Marketing – Ads, sales funnels, freebie creation

By breaking my work into different sections, I can review my time at the end of each week and make necessary adjustments. This process helps me stay on track and focus on the areas that move my business forward.

How I Use Toggl for My Team

Not only do I track my own time, but my team member also logs her hours in Toggl. Since we both work about 20 hours per week, it’s important for us to understand how our combined 40 hours are being used.

To stay organized, we use a simple but effective system. While I track my work under specific projects, my team member logs her time using tags that categorize her responsibilities. This makes it easy to differentiate between our roles.

For example, she tracks time spent on:

• Repurposing content (turning YouTube videos into blogs or Instagram posts)
• Managing customer inquiries (answering questions from students)
• Handling memberships and inboxes

With this setup, I can quickly see where our time is being spent. If I notice an imbalance, I can adjust workloads or delegate additional tasks to keep things running smoothly.

Reviewing Your Time with Reports

Once you’ve been tracking your hours for a while, it’s essential to analyze your data. Fortunately, Toggl provides a Reports section that gives a clear snapshot of your productivity.

When I need to review my week, I simply head to the Reports tab, where I can:

• See my total hours worked
• Check the breakdown of time spent on different tasks
• Identify which projects take the most time

For example, when I launch a new course, I track exactly how many hours I spend creating and selling the offer. This helps me evaluate whether my time investment aligns with the profitability of the launch. If I notice that I spent 50+ hours on something that didn’t generate strong results, I know to adjust my strategy in the future.

How Tracking My Time Changed My Business

The first time I reviewed my reports, I was shocked at how much time I had been wasting on non-essential tasks. Instead of focusing on high-impact activities, I was stuck in an endless cycle of admin work.

After reviewing my data, I made a few key changes that completely transformed my workflow:
✅ Cut down my admin work significantly
✅ Shifted more time into content creation and sales
✅ Optimized my workflow for efficiency

These adjustments have allowed me to work fewer hours while making a bigger impact. Rather than feeling overwhelmed, I now have a clear roadmap for how to use my time effectively.

Final Thoughts: Should You Try Toggl?

If you’ve ever felt overwhelmed by your workload, I highly recommend giving Toggl a try. This free free time tracking app for business owners will provide you with valuable insights into how you’re spending your time, helping you work more efficiently and avoid burnout.

Additionally, if you’re interested in learning more about my online course launch strategy, I’ve created a separate video that explains exactly how I’ve launched courses earning between $15,000 and $40,000 in just 10 days. You can check it out below!

Have you ever tracked your work hours? Do you think this would help you stay more productive? Drop a comment below—I’d love to hear your thoughts!